Bring the paperwork.
Upload contracts, invoices, and amendments. Keep the source files together with the terms that matter.
Built for hospitals & health systems
The watchdog for your vendor spend.
You negotiated the deal. VendorVision helps your team check the charges against the governing terms, review the source evidence, and follow a discrepancy through to its outcome.
Illustrative example
The rate changed. The contract didn’t.
Service agreement
Section 4.2, Pricing
Agreed hourly rate$125.00
Invoice #1048
400 service hours
Billed hourly rate$142.50
Potential overcharge$7,000
($142.50 − $125.00) × 400 hours
Evidence linkedInspect the source evidence
Illustrative source excerpt
Service agreement, Section 4.2
Services will be billed at $125.00 per hour.
Invoice #1048: 400 hours at $142.50 per hour. The billed rate is $17.50 higher than the agreed rate.
The invoice exceeds the agreed rate. Review the source terms before pursuing a recovery.
A clearer view of
your vendor spend.
When a billing error keeps repeating
One invoice is
only the beginning.
One $7,000 billing error. Repeated monthly. Across 5 facilities. A discrepancy worth tracing back to the source.
See how we find itIllustrative exampleNot a savings forecast
$420,000
in annual charges to investigate
$7,000one billing error×12months×5facilities
Assumes the same error repeats once a month at each of five facilities. This is an example, not an average finding or a forecast of savings. Actual findings and recoveries require review.
From the source
to the next decision.
From the original agreement to the next conversation with your vendor. Keep the discrepancy, the evidence, and the follow-through together.
Check what governs.
Review the invoice, the effective contract or amendment, and the calculation. Resolve missing evidence before making a claim.
Own the follow-through.
Assign the next action and track the vendor’s response. Keep a potential discrepancy separate from a promised credit and a confirmed recovery.
Your documents.
Your team’s control.
Commercially sensitive information deserves thoughtful boundaries. VendorVision keeps access and review activity connected to your organization.
Organization-level isolation
Tenant-scoped access and organization-specific document storage.
Access that fits the team
Role-based permissions and support for your organization’s identity provider.
A record of the work
Audit history and document provenance to support review and accountability.
What does VendorVision actually look for?
VendorVision checks supported contract rates, billing periods, and duplicate invoices, and brings the source documents into the review. The available checks depend on the terms and billing evidence on file. A finding identifies something to investigate; your team verifies whether it is worth pursuing.
Who is it built for?
Finance, procurement, and operations teams at hospitals and health systems. VendorVision brings the commercial terms, billing history, and review work into one place, with facility and role-based access for your team.
Who follows up with the vendor?
Your team owns the decision and the vendor relationship. Assign someone to review the evidence and someone to follow through on the dispute or credit. VendorVision keeps that work together; it does not recover funds on its own.
How do we know a finding is worth pursuing?
Review the invoice alongside the governing contract or amendment and the calculation it supports. A potential discrepancy is separate from a vendor's agreement to issue a credit. Record a recovery only when the credit, refund, or offset has been confirmed in your financial records.
What if the evidence is incomplete?
Missing governing documents, unverified currencies, or an unsupported pricing basis can hold a check for review. A percentage fee needs the eligible collections or activity base as well as the rate. An AP register row alone cannot establish a line-item overcharge.
Can we see it with our own documents?
Yes. Request a walkthrough and we will discuss your vendor categories, review workflow, and the right scope for an evaluation. Contact eli@vendorvision.ai to get started.
The evidence is already in your documents.
Let’s find what you’re missing.
Book a 15-minute demo
A focused look at your vendor review workflow.
No preparation needed.